Risk assessments and the EYFS 2012
Information taken from - ‘Requirements for risk assessments factsheet’ - document 120334 (Ofsted 2012)
There are 3 different types of written or ‘in your head’ documents relating to risk assessments (RAs) required by the EYFS 2012 -
• A policy and procedure relating to RAs - EYFS 2012 requirement 3.63
• RAs of the environment - EYFS 2012 requirement 3.63
• RAs of outings - EYFS 2012 requirement 3.64
Policy and procedures
The EYFS 2012 states that policies and procedures do not need to be in writing - requirement 3.3. However, you must be confident that you would be able to explain them fully to an inspector during your inspection or if you receive a compliance visit because a complaint has been made against you.
If you do not write your policies and procedures you must be clear about them - and be ready to share them with parents and anyone who works with you such as assistants - verbally.
A written policy and procedures about RAs must include information about -
• Aspects of the environment - and different types of outings - that need to be checked on a regular basis - this includes your main RAs and any daily / weekly RAs you do to ensure children are safe
• How risk assessments are carried out - by checking the house and garden thoroughly and monitoring children during outings
• When risk assessments are carried out - daily, weekly, monthly, annually etc
• By whom RAs are carried out - you, other members of staff, children, parents…
• What records are kept - written RAs of the house, garden and outings etc
• How the risks and hazards will be removed or minimised.
Environment risk assessments
You must consider the following - in writing or in your head -
• Aspects of the environment that need to be checked on a regular basis
• When and by whom those aspects will be checked
• How risks will be removed and minimised
• When RAs will be reviewed - the Childcare Register 2012 requires us to review RAs annually
When writing / thinking about your environment RAs you should consider -
• The size, layout and location of your provision
• The ages and stages of children attending
• Where children play - inside the house and in the garden
• How children are involved in RAs
• Other staff in your provision and how they will manage risks
Outings risk assessments
You must consider the following for every type of outing when you (or assistants / co-childminders etc) leave the house with 1 or more children - in writing or in your head -
• Ratios of adults to children
• Which children / adults are on the outing - and how this affects safety
• Journeys - getting to and from the destination
• The type of outing / activity
• The ages of children on the outing - different ages pose different risks
• The time of day and how this affects the RA
• Risks and hazards to children and adults during the outing
• How risks and hazards are minimised or managed.
Ofsted inspectors will consider whether your policy and procedures and RAs for the environment and outings minimise, reduce or eliminate risks to the children. If you cannot demonstrate that your RAs are robust enough to keep children safe you are likely to receive an inadequate grading at inspection.
Ofsted document - you can find a copy of the Ofsted factsheet dated 19.11.12 here - http://www.ofsted.gov.uk/resources/factsheet-childcare-requirements-for-risk-assessments
Please note - e-book 5 ‘Risk assessments for childminders’ and e-book 24 ‘Safety Checklists’ give much more information about how to write risk assessments and e-book 29 looks at ‘Policies and Procedures’ in detail if you prefer your documentation to be in writing. You can find these and all my other e-books on my Knutsford Childminding website.
Remember - if you make changes to your documentation as a result of reading this information don’t forget to reflect on how you have improved outcomes for the children in your self evaluation - or Ofsted SEF.
Normal copyright and disclaimers apply © Sarah Neville, 01.2013